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New Bike Registration Through RTO & VAHAN Portal

As per the Motor Vehicle Act, it is compulsory to register your new two-wheeler with the nearest RTO (Regional Transport Office). You can do this either by visiting the RTO directly or via the VAHAN portal online. However, you need to follow a certain procedure to register your bike. Get to know all about the new bike registration through RTO and VAHAN portal in the below article.

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Significance of Vehicle Registration

To abide by the Motor Vehicle Act, every two-wheeler owner must register their vehicle in Regional Transport Office (RTO). Since RTO have all vehicle data of the country, any bike owner can visit their nearby RTO and get their vehicle registered after purchasing it.

At the RTO, the inspector will inspect your vehicle, verify all the documents, and then allot a registration number. In India, the vehicle registration process is different for commercial and private vehicles. However, bike registration can be done in two ways-

  • Self
  • Bike Dealership

Vehicle Registration Number in India

There are two types of vehicle registration numbers in India, temporary and permanent.

A temporary registration number is allotted to the bike owner before getting the permanent registration number that is valid for one month.

However, once RTO assigns a permanent vehicle registration number, it means that the ownership of the vehicle has been established to the vehicle owner. Also, the vehicle identification has been conducted based on its chassis and engine number.

How to Apply for New Bike Registration Certificate at RTO?

Both private and commercial vehicles can be registered at the RTO without your dealer. However, you can easily register your bike on your own.

Here are the steps that you can follow to get your bike registered-

  • Go to your nearby RTO office with your newly purchased bike
  • Ask for Form 20, fill it up and submit
  • The administration will verify all your documents
  • Once documents are verified, you will have to pay the registration fee at the counter
  • Then, the vehicle inspector will inspect your new bike
  • Next, your bike information will be stored in the central database
  • Once the data is uploaded, the RTO superintendent will verify it
  • Then ARTO (Assistant Regional Transport Officer) will approve it
  • After approving all of the data, the RTO office will send you the Smart card to your registered mailing address.

Note: It is advised that once your bike gets registered, purchase two wheeler insurance policy to protect it from unforeseen incidents. Also, as per the Motor Vehicle Act, it is mandatory to have at least a 3rd party bike insurance for all bike owners.

Forms Required for Vehicle Registration Certificate

Here is a list of RTO forms that you are required to submit with your registration form-

  • From 20: New vehicle registration application
  • Form 21: Certificate of sale
  • Form 23: Registration certificate
  • Form 24: Motor Vehicle Registration
  • Form 29: Vehicle ownership transfer notice
  • Form 38A: Inspection report
  • Form 50: Lading bill
  • Form 51: Certificate of Insurance Coverage (bike insurance)
  • Form 54: Report of accident information
  • Form 57: Foreign insurance

Documents Required for New Bike’s Registration Certificate

Apart from understanding the process of registration for your new bike, you must understand the registration forms that have to be filled out and submitted along with the registration form. You can download the registration form from the VAHAN website.

Here is a list of RTO forms that you are required to fill and submit with the registration form-

  • Form 20 is a new vehicle registration application
  • Form 21 is the sale certificate that is provided by the vehicle dealership
  • Form 22 is a roadworthiness certificate provided by the manufacturer of the bike
  • PUCC refers to Pollution Under Control Certificate provided by the bike dealer
  • Address proof like a utility bill, or ID proof with the address on it
  • A temporary registration certificate is provided by the RTO until you get the permanent registration certificate
  • Form 34 is required if you have purchased the vehicle from a bank loan. It contains the hypothecation details of the bike
  • From 60/PAN Card: Get a copy of your PAN card. In case you do not have it then fill the form 60 and submit it
  • Invoice of Dealer/Manufacturer: The purchase invoice by the dealer as well as the invoice provided to the dealer by the manufacturer
  • Passport size photographs
  • Date of birth proof, copy of the driving license, passport, PAN card, etc.
  • Engine and Chassis number print by pencil sketch.

Vehicle Registration Certificate Fee in India

Here is the list of vehicle registration fees all over India-

Purpose Fees
Bikes Rs 300
Light Motor Vehicles/Cars Non-Transport:Rs 600
Imported Cars Rs 5,000
Imported Bikes Rs 2,500
Smart Card Rs 200
Issue of Duplicate Certificate of Registration 50% of New Vehicle Registration Charges

How to Check New Vehicle Registration Status Online?

As a vehicle owner, you can access the VAHAN portal launched by the Central Government of India. It contains all the details related to vehicles and their owners running on Indian roads.

You can follow the steps below to check the status of your new bike’s registration-

  • Visit the VAHAN web portal and click on the application status
  • Enter the application number and then click on 'View Report'
  • It will show you the application status.

How to Get a Duplicate Registration Certificate of Bike?

The registration certificate of your bike is one of the most important documents. As per the Motor Vehicle Act 1988, it is mandatory for a vehicle owner to have RC of the bike and a two-wheeler insurance policy with them while riding/driving a vehicle.

In case you lose the RC, or it gets stolen then you can get a duplicate copy of the RC by visiting the PARIVAHAN Sewa web portal or the RTO office.

Here are the steps that you can follow to get a duplicate copy of your RC-

  • Visit the PARIVAHAN/VAHAN web portal
  • Navigate to 'Online Services' and click on 'Vehicle Related Services'
  • You will get the option to select either ‘Delhi & Sikkim State’ or ‘Other States’, select accordingly
  • Next, enter the vehicle registration number and click on Proceed
  • Click on ‘Basic Services’ that includes the issuance of Duplicate RC
  • Enter the last 5 digits of the ‘Chassis Number’ of the bike and then click on ‘Validate’
  • Fill in your mobile number and click on ‘Generate OTP’
  • Enter the OTP received on the mobile number
  • Then you can click on ‘Show Details’ and tick on specific ‘Application Selection’
  • Enter required details on the application
  • Chose the payment option according to your convenience
  • Once the payment is done you will get a fee receipt.
  • Take a print of the receipt
  • Go to the RTO office with all the required documents to get the duplicate RC.

Documents Required to Get Duplicate Registration Certificate

Here is a list of mandatory documents that are required to get the duplicate registration certificate-

  • Form 26, an application Form
  • FIR from the local police station
  • Pollution Under Control Certificate (PUCC)
  • Copy of your two-wheeler insurance policy.
  • Address Proof, driving license, PAN Card, Aadhar card, etc.
  • Copy of PAN Card
  • In case you do not have a PAN card then form 60 and 61
  • Pencil sketch of chassis and engine number of the bike
  • An affidavit is required that states the vehicle registration certificate is lost.

Process of Renewing Your Vehicle Registration Certificate

If your vehicle registration certificate is about to expire then you get it renewed within 60 days from its due date to the renewal.

To help you in this, here are the steps that you can follow to get your Vehicle Registration Certificate renewed-

  • Visit the VAHAN web portal online
  • Click on the vehicle-related services from the ‘Online Services’ drop-down menu
  • Enter the vehicle registration number
  • Click on ‘Proceed’ then click on ‘Renewal of Registration
  • Enter the last 5 digits of the vehicle’s Chassis Number
  • Click on Validate Registration Number/Chassis Number’
  • Fill in your mobile number and you will receive the OTP
  • Enter the OTP received to your mobile number and click on ‘Show Details’
  • Verify the owner details, latest tax details, and motor vehicle insurance details
  • Then click on ‘Payment’
  • Once the payment is done, you will get a receipt. Take a print of it
  • Go to the RTO where the vehicle is registered
  • Keep the printed fee receipt with you as well as supporting documents to get the registration renewed.

Documents Required for Renewal of the Vehicle Registration Certificate

Here is the set of documents required for the renewal of the vehicle registration certificate-

  • Application Form 25
  • RC Book
  • Pollution Under Control Certificate.
  • Two-wheeler insurance policy
  • Copy of PAN Card
  • If you do not have PAN Card, then Form 60 and 61
  • Pencil sketch of the vehicle’s engine and chassis number.
  • Fitness certificate of the bike

Final Words

A new bike owner must get the bike registered by the respective RTO as per the Motor Vehicle Act, 1988. As much as a registration number for a bike is important, a comprehensive bike insurance policyis a must to protect the bike from unforeseen incidents that can cause financial pressure on the bike owner. In case your insurance plan is about to expire, you must renew your two-wheeler insurance documents as early as possible.

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^The renewal of insurance policy is subject to our operations not being impacted by a system failure or force majeure event or for reasons beyond our control. Actual time for a transaction may vary subject to additional data requirements and operational processes.

^The buying of Insurance policy is subject to our operations not being impacted by a system failure or force majeure event or for reasons beyond our control. Actual time for transaction may vary subject to additional data requirements and operational processes.

#Savings are based on the comparison between highest and the lowest premium for own damage cover (excluding add-on covers) provided by different insurance companies for the same vehicle with the same IDV and same NCB.

*TP price for less than 75 CC two-wheelers. All savings are provided by insurers as per IRDAI-approved insurance plan. Standard T&C apply.

*Rs 538/- per annum is the price for third party motor insurance for two wheelers of not more than 75cc (non-commercial and non-electric)

#Savings are based on the comparison between the highest and the lowest premium for own damage cover (excluding add-on covers) provided by different insurance companies for the same vehicle with the same IDV and same NCB.

*₹ 1.5 is the Comprehensive premium for a 2015 TVS XL Super 70cc, MH02(Mumbai) RTO with an IDV of ₹5,895 and NCB at 50%.

*Rs 457/- per annum (1.3/day) is the price for the third-party motor insurance for private electric two-wheelers of not more than 3KW (non-commercial). Premium is payable on an annual basis