Germany Visa Appointment

Fairytale castles, top-notch universities and lucrative job opportunities await people who wish to travel to Germany. However, for this, they must have a valid German visa. Indians must book an appointment for a German visa to submit their visa application first.

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Visa Appointment Germany: Key Highlights

A part of the Schengen Zone, Germany has some mandatory requirements for Indians and other non-EU citizens. As there is no online procedure available, German visa appointment booking can be done online through official channels. Only after booking an appointment at the designation visa application centre can Indians submit their visa application for Germany.

Take a look at some quick facts related to the Germany appointment process:

Category Specification
Application Portal VFS Global
Appointment Waiting Period 1-10 weeks
Avg. Time Required for Germany Appointment in India 1-2 hours for documents & biometrics
Germany Visa Interview Requirement Only if specified
Germany Visa Fee Adult: 80 EUR
Children between 6-12 years: 40 EUR
Additional Fee Yes, as per the service provider

*Disclaimer: The above table is as per the latest Schengen visa requirements for Germany & is subject to change. Kindly go through the official website to understand the exact requirements for a Germany visa appointment in India.

How to Book an Appointment for Germany Visa?

In India, you need to book an appointment for a Germany visa online via VFS Global to submit your Germany visa application. Germany visa appointments can not be scheduled at the respective Germany embassy/consular. You must apply through the designated external service provider who will assist you with the application and forward it to the concerned German missions in India.

After filling out out the visa application form online through VFS Global in India, you must print it out and book a VFS appointment for German visa.

Once you have applied for the relevant Germany visa and determined the official submission centre for the country you want to visit, you can go ahead with German visa appointment booking by following these steps:

Step 1: Visit the official VFS Global website. You can also search ‘VFS appointment for German visa’ and click on the official website.

Step 2: Go to the service provider's homepage. You will find options to apply for or book an appointment for a Germany visa for the state(s) you plan to visit.

Step 3: Sign in to your account. Use the credentials you used to apply for a visa to log in to the account.

Step 4: Click on 'Book an appointment' for the Germany visa you have applied for.

Step 5: Click on 'Start New Booking' and fill in the appointment details. These will include:

  • The closest visa application centre (VAC)
  • Appointment Category
  • Sub-categories such as short-stay or long-stay Germany visa

VFS also shows a notification about the earliest available slot. After filling in all the details, proceed to the next step.

Step 6: You will be directed to a 'Your Details' section. It will consist of the following:

  • You full name
  • Date of birth
  • Gender
  • Passport number
  • Passport expiry date

Fill in the information and save it to proceed further. There is also an option to add another application, depending on your requirement.

Step 7: Click on 'Book an Appointment' and select the slot. You can select the Germany visa appointment date and appointment time (morning, evening, etc) and continue accordingly.

Step 8: While applying through VFS Global, you can also avail of additional services by clicking on the 'Add Services' option, depending on your requirement.

Step 9: Review your details and proceed to the payment. You can easily pay online for the appointment booking. After payment, an acknowledgement receipt will be generated. Print this receipt for your future use.

Step 10: Prepare the documents required for the Germany visa, the acknowledgement receipt and any other supporting documents before your visit to the designated VAC or Embassy.

Note: Depending on the type of visa, these steps may vary slightly.

What Happens During a Germany Visa Appointment?

All Indians who wish to visit Germany should book an appointment at the nearest VFS Global centre. Only then is their visa application submitted to the German embassy. They must also carry along the needed documents, including their passport, supporting documents and other required documents specific to their visa category.

Indians also need to submit their fingerprints and/or necessary biometric information here. They will also need to submit two or more recent identity photos as per the specified background and other Schengen photo rules.

Depending on your visa type, a Germany visa interview may be required. An interview is generally not required for German tourist visa unless specified. However, you may need to appear for a visa interview if coming for a German student visa appointment.

Don’t be stressed out because of this as it is only meant to understand your intentions for visiting the Germany.

Documents Required for Germany Visa Appointment

Those applying for a Germany visa must prepare the required documents on the day of their appointment. Required documents for an appointment for German visa in India are shared below:

  • A completed Schengen visa application form for Germany with the necessary details
  • Indian passport with a minimum 3-month validity period after the date of your departure
  • Appointment acknowledgement printout
  • 2 or more recent photos, as per the German visa photo rules
  • Schengen travel health insurance of a minimum of 30,000 EUR for short-term visas
  • Proof of accommodation
  • Flight itinerary (round-trip) as well as internal flights
  • Cover letter describing your reason for applying for visa plans while staying etc.
  • Proof of parental consent if minor
  • Copies of any prior Schengen visas
  • Proof of sufficient funds of a minimum of EUR 45 per day
  • Other supporting documents specified in your Germany visa application

Waiting Time for a Germany Visa Appointment in India

It is strongly recommended that you schedule a Germany visa appointment at least 4-6 weeks in advance. Given the high number of Germany visa applications from India, you must book an appointment at least 2 weeks before your departure from India. If applying for a student visa, then book a German student visa appointment at least a few months in advance as it may take longer to get an appointment slot.

For tourists, the holiday season can be especially busier, and there is significant waiting to schedule a Germany visa appointment in India. Make sure that you carefully arrange all documents before reaching the visa application centre. There is no refund if your visa gets rejected. Given that there are many cases of Schengen visa rejections make sure to prepare well for your upcoming visa appointment for Germany visa.

Tips to Prepare for Germany Visa Appointment (2023)

Applying for a Germany visa can be pretty confusing, given the strict rules and high demand. The following tips will come in handy for your upcoming Germany visa appointment:

  • There is no provision to get an e-visa for Germany as you can only submit an online filled Schengen visa application for Germany. For this, a Germany visa appointment must be scheduled timely in India.
  • Germany visa appointment is usually made online. It is important to book a slot at your earliest convenience to avoid delay.
  • It is not possible to visit any German mission without scheduling an appointment. There are no provisions for German embassy visa appointment in India.
  • VFS Global also offers home collection services in case you’re unable to visit the visa application centre.
  • Make sure to buy the best Schengen travel insurance, as it is going to save you a lot of financial expenses in case of an emergency.
  • If slots for VFS appointments for German visas are fully booked, you can register on a waiting list through VFS. Registrations on this waiting list will get a notification once new slots are available.

Germany Visa Appointment in India: FAQs

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