Form 67 - Audit and Assessment Report of an ATS 

What is Form 67?

Form 67 is an official document used to record the audit and assessment report of an Automated Testing Station during its operational phase. It is completed by the authorised auditor after a periodic inspection of the ATS. The form is used by the auditors to check if the ATS still meets the necessary technical, operational, and safety standards set by the Central Motor Vehicles Rules,1989. Depending on what they find, the certifying authority may allow continued operation, recommend some improvements, or take corrective measures if needed.

How to Get Form 67?

Form 67 is available on the Parivahan Sewa portal. This form is prescribed under the Central Motor Vehicles Rules, 1989 and is typically prepared by authorised auditors after verifying whether an operational Automated Testing Station is conducting tests accurately.

What is the Difference between Form 66 and Form 67?

Form 66 and Form 67 are both related to audit and assessment of Automated Testing Stations, but they are used at different stages. Some of the key differences between these forms are listed in the table below:

What Details are Included in Form 67?

Form 67 contains several details that help authorities evaluate the performance and compliance of an Automated Testing Station during operations. The form generally includes the following information:

• Audit and assessment number
• Date of the audit and assessment
• Name of the auditing agency and auditor
• Auditor's signature
• Station name and number
• Preliminary registration certificate number
• Address and contact number
• Availability of the registration certificate (Yes/No)

Test Equipment Completeness and Calibration, for the following:

• Roller brake tester
• Axle weight measurement
• Suspension tester
• Side slip tester
• Joint play tester
• Automatic steering gear play detector
• Automatic headlight tester
• Opacimeter
• Exhaust gas analyser
• Speedometer tester/Speed governor tester
• Sound level meter
• Remarks of the auditor

Availability of suitable manpower, such as:

• Centre Head/Manager
• IT in charge/System Analyst
• Data entry operator
• Driver (LMV/HMV)
• Lane in charge/Supervisor
• Lane operator
• Maintenance technician
• Remarks of the auditor

Sample check of vehicles to ensure compliance with the testing process:

This field is to be marked in the appropriate columns of the table

• Lanes (Lane 1, Lane 2, etc.)
• Lane type (2-wheeler, 3-wheeler, LCV,HCV)
• Compliance for each sample vehicle (Yes/No)
• Notes for each row
• Remarks of the auditor
• The vehicle number and test report of the sample vehicles need to be attached to the form

Additional checks (to be marked Yes/No)

• IT system as per prescribed guidelines
• Test result data masked and encrypted
• CCTV cameras installed and functional
• Test data kept in a secure facility and uploaded to the VAHAN database
• Lane screens do not display any results
• Infrastructure facilities as per guidelines
• Appointment booking only through the electronic portal
• Fire safety clearance
• Adequate provisions for safety and parking of vehicles
• Observed non-compliance
• Corrective action to be taken

How to Download Form 67?

You can follow these steps to download Form 67:

• Step 1: Visit the Parivahan Sewa portal.
• Step 2: Click on Downloadable Forms under the Informational Services tab.
• Step 3: From the list of RTO forms displayed on the screen, tap on 'Form 67'.
• Step 4: Download the form.

How to Fill Form 67?

Form 67 is generally filled by an authorised auditor after conducting a periodic audit of an operational Automated Testing Station. Some details mentioned in the form include the following:

• Information about the auditor or inspecting agency. This includes the name, date, and audit assessment number. The auditor's signature is also added.
• The ATS name, number, and address are mentioned.
• The preliminary registration certificate number is listed.
• The details of availability, functionality, and date of calibration of various test equipment, such as roller brake tester, suspension tester, joint play tester, sound level meter, etc., are mentioned.
• Details of the staff employed at the ATS are mentioned.
• Details of the sample check conducted on vehicles are listed in the table.
• The vehicle number and test report of the sample vehicles are attached to the form for transparency.
• The appropriate columns are ticked after ensuring compliance with the prescribed regulations.
• Details of non-compliance observed by the auditor are mentioned on the form.
• Corrective action to be taken by the ATS is listed.

Why is Form 67 Important?

The significance of Form 67 can be easily understood by considering the following points:

• Ensures Continuous Compliance: Form 67 helps agencies verify that the ATS continues to comply with specified standards throughout its operations. This ensures consistency in the effectiveness and accuracy of its automated assessments.
• Helps Identify Operational Issues: Findings from routine inspections are recorded in Form 67. This helps in pinpointing issues related to equipment, processes, or compliance with standards. This enables the ATS to promptly address any deficiencies noted by the auditor.
• Supports Regulatory Monitoring: Authorised agencies and auditors use Form 67 to conduct mandatory audits on Automated Testing Stations as prescribed under applicable regulations. This period check helps the authorities to monitor the operations of the ATS closely.
• Enhances Responsibility: The audit report documents findings and assigns responsibilities, facilitating accountability for ATS operators for any violations.
• Improves Traffic Safety: Properly maintained Automated Testing Stations guarantee precise vehicle fitness assessments. This helps to enhance vehicle safety on the road and improve overall road security.

Common Reasons for Issues Mentioned in Form 67

A few reasons why corrective actions might be included in Form 67 are listed below:

• Poor Maintenance of Equipment: If testing equipment isn't properly maintained or malfunctions, it can lead to audit failures. The ATS has to take corrective action to ensure the accuracy of its reports and also to meet the prescribed regulations.
• Non-Compliance with Operational Standards: If the station fails to adhere to the established operational guidelines, it may result in unfavourable audit results.
• Breach of Regulatory Standards: Non-compliance with the Central Motor Vehicles Rules, 1989, by the ATS may result in a penalty, rejection of the certificate, or possible suspension of operations. The auditor records these findings in Form 67.
• Neglecting to Resolve Prior Audit Issues: If issues previously noted in past audits remain unresolved, the station could encounter harsher consequences, such as a halt in operations. To avoid this scenario, the ATS must resolve the highlighted issues as soon as possible.