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Form 26 – Application for Duplicate Certificate of Registration
Every vehicle in India must have a valid Registration Certificate (RC) as proof that it is registered with the Regional Transport Office (RTO) and legally owned by the vehicle holder. If the original RC is lost, damaged, or torn, it can lead to legal consequences as per the Central Motor Vehicles Rules, 1989. In such cases, the vehicle owner can apply for a duplicate RC by submitting Form 26. Continue reading to know more about this duplicate vehicle registration certificate form.
What is Form 26?
If the original registration certificate (RC) of your motor vehicle is damaged, lost, completely written-off, or torn, you can apply for a duplicate copy of the same by using Form 26. It is a duplicate vehicle registration certificate form that helps you get a duplicate RC for your vehicle so that you can continue driving it legally without any worry.
For vehicles that are under a lease or hire-purchase agreement, RTO Form 26 must be submitted in two copies, where one copy can be kept by the financier. And, if the original registering authority is different, the form must be submitted in three copies.
Who Needs to Submit Form 26?
Listed below are the people who need to submit Form 26:
Vehicle owners whose original RC has been lost.
Vehicle owners whose RC has been torn, or has become unreadable.
Vehicle owners whose RC has been stolen.
Vehicle owners whose RC has been completely destroyed due to accidents, fire, or other incidents.
What Details are Included in Form 26?
Take a look at the details that are included in Form 26:
Name and address of the registering authority
Vehicle registration mark
Reason for applying for a duplicate RC
A declaration by the vehicle owner stating that the registration has not been suspended or cancelled
Confirmation that the vehicle is free from active loans, hypothecation, or legal disputes
Mobile number of the vehicle owner
Signature of the registered owner
Details of any hire-purchase, lease, or hypothecation agreement, if applicable
No Objection Certificate or NOC from the financier, if the vehicle is under finance
Office endorsement by the registering authority confirming the issue of the duplicate RC
Specimen signatures of the registered owner and financier
How to Download Form 26?
Follow the steps mentioned below to download Form 26 easily:
Step 1: Visit the Parivahan Sewa website.
Step 2: Go to to the 'Informational Services' tab and click on the 'Downloadable Forms' option.
Step 3: You will see a list of multiple RTO forms. Find and click on the 'Form 26' link to download it.
How to Fill Form 26?
Check out the step-by-step guide below to fill Form 26:
Step 1: Mention the name of the concerned RTO.
Step 2: Enter the vehicle registration number for which the duplicate RC is being requested.
Step 3: Specify the reason for applying for a duplicate RC, such as lost, destroyed, torn, soiled, or written-off.
Step 4: Fill in the declaration confirming that the vehicle registration has not been suspended or cancelled.
Step 5: Attach the damaged RC, if available.
Step 6: Indicate whether the vehicle is under hire-purchase, lease, or hypothecation. If it is financed, you will need details and consent from the financier.
Step 7: Enter your mobile number and add your signature wherever required.
Step 8: After completing the form, submit it to the concerned RTO along with the required documents and applicable fee.
Documents Required with Form 26
You are required to attach the following documents with the RTO Form 26:
Copy of the FIR if the original RC is lost or stolen
Copy of the valid insurance policy of the vehicle.
Valid PUC or Pollution Under Control certificate
Aadhaar card, voter ID, or passport for identity and address proof
Challan clearance certificate
Damaged RC, if applicable
NOC from the financier if the vehicle is on lease/hypothecation.
Recent passport-size photographs of the vehicle owner
Common Reasons for Form 26 Rejection
Form 26 can be rejected for the following reasons:
The form is incomplete, or some details are missing.
Wrong vehicle number or owner details are written in the form.
The reason for the loss or damage to the RC is not clearly stated.
Required documents are not attached with the application.
A copy of the FIR is not attached in case the RC is lost or stolen.
Financier's NOC is not attached if the vehicle is under loan or hypothecation.
The vehicle registration is suspended, cancelled, or under dispute.
Pending road tax, challans, or other dues are unpaid.
The form is not signed by the registered vehicle owner.
Frequently asked question
The use of RTO Form 26 is to obtain a duplicate copy of your vehicle registration certificate in case the original RC is lost, stolen, written-off, or torn.
You can obtain Form 26 either offline by visiting the RTO where your vehicle is originally registered or through the 'Downloadable Forms' page on the Parivahan Sewa portal.
Only the registered owner of the vehicle can apply for a duplicate RC using Form 26.
Yes, a copy of the FIR or police complaint is required, along with Form 26, if the RC is lost or stolen.
If you do not replace the lost RC and drive without it, you may face serious consequences like fines or penalties if caught by the traffic police.
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HSRP
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