Form 12A

What is Form 12A?

As per Rule 31B of the Central Motor Vehicles Rules, 1989, driving centres must obtain accreditation (Form 11A) from the State Transport Authority or Regional Transport Office (RTO) to operate as accredited driving centres. Form 12A is the official application used to apply for this accreditation. It is submitted to the concerned RTO along with the required documents.

The form's structure includes various details about the driving centre, such as the location of the centre, the land ownership details, information about the vehicles owned, and more.

Who Needs to Submit Form 12A?

The driving training centres that wish to get accredited must submit Form 12A to the designated authority. Before submitting the form, the centres must ensure that they meet the eligibility criteria as per the Central Motor Vehicles Rules, 1989. Here are the eligibility requirements in brief:

• The owners and instructors must be qualified to teach driving.
• The premises must be owned or leased under a valid agreement.
• The school must have a space of 1 or 2 acres, depending on the types of vehicles.
• The school must have computers, simulators, internet connectivity, and other required infrastructure.
• All vehicles must be insured.
• Other requirements include having an adequate number of vehicles, a premises structure in accordance with the rules, and a proper evaluation process.

What is the Difference Between Form 12A and Form 13A?

Form 12A and Form 13A are useful for accredited driving centres. Here are the major differences between the forms:

What Details are Included in Form 12A?

A driving centre needs to provide the following details in Form 12A:

• Applicant name and legal status
• Date of incorporation and registration
• Contact details such as mobile number and email address
• Address of the centre
• Name, address, and Aadhaar number of the principal officer
• DARPAN registration details (for NGOs)
• Total area of land where the accredited centre is proposed to be set up
• Details of ownership of the land (leasehold/freehold), along with supporting documents
• Details of encumbrances on the land
• Whether the centre has at least two classrooms, an office space, simulators, demonstration items, driving tracks, a biometric attendance system, etc.
• Registration number of each vehicle used for training
• Details of the insurance policies of the training vehicles
• Details of the fee paid with the application
• Signature of the applicant

How to Download Form 12A?

Follow the steps given below to download Form 12A from Parivahan Sewa:

• Step 1: Go to the official Parivahan Sewa portal.
• Step 2: Find the 'Informational Services' drop-down menu.
• Step 3: Click on the 'Downloadable Forms' option.
• Step 4: Look for 'Form 12A' in the list and download it as a PDF.

Importance of Form 12A

Form 12A is a crucial document for driving centres that want to obtain official accreditation and operate at higher training standards. It is also used to apply for Form 11A. Check out the importance of the same:

• Required to Obtain Accreditation: Driving centres must submit Form 12A to the Regional Transport Office to receive accreditation under the Central Motor Vehicles Rules, 1989. Without this, a centre cannot operate as an accredited training centre.
• Verifies Compliance with Eligibility Criteria: The form requests detailed information regarding land ownership, instructors, vehicles, and infrastructure. This helps authorities verify that the driving centre meets all necessary requirements before granting accreditation.
• Enables Test Exemption Benefits for Students: Form 12A is essential for driving centres to obtain accreditation, which allows them to issue training certificates. Based on these certificates, eligible students may be exempted from appearing for the RTO driving test.
• Helps Maintain Training Quality and Transparency: By mandating detailed disclosures, such as information on simulators, classrooms, and vehicle details, Form 12A ensures that only well-equipped and properly managed driving centres receive accreditation.

Common Reasons for Form 12A Rejection

After you submit Form 12A, the licensing authority thoroughly reviews the application to determine if the driving centre meets all essential accreditation standards. Typically, applications are rejected for reasons such as:

• Not Meeting Government Criteria: Authorities will not accredit a centre if it does not meet the government's requirements. These include qualified instructors, adequate land area, proper infrastructure, and enough training vehicles.
• Incomplete or Incorrect Application: Submitting Form 12A with missing details, incorrect information, or inconsistencies can lead to rejection by the RTO.
• Applying Without Adequate Facilities: If the driving centre lacks essential facilities such as classrooms, simulators, driving tracks, internet connectivity, or biometric systems required for training and evaluation, the application may be rejected.
• Lack of Proper Documentation: If the required papers, such as proof of land ownership or lease, vehicle registration and insurance details, or the applicant's identity details, are not submitted, your application can be rejected.