Form 39

What is Form 39?

Form 39 is an official Letter of Authority issued by the RTO to authorised testing stations. After receiving this letter, the authorised testing centre can inspect vehicles and conduct fitness tests to issue or renew vehicle fitness certificate. The form contains details about the testing station, the validity of the letter, and provides space for the registering authority to renew the validity period.

Who Issues Form 39?

Form 39 is a Letter of Authority that is issued by the Regional Transport Office (RTO) to the vehicle testing centre. It is granted to testing stations that meet the required infrastructure, equipment, and technical standards. The authority verifies all requirements before granting the authority to the testing centre. This helps to ensure that only qualified centres can carry out vehicle inspections.

What Details are Included in Form 39?

Form 39 generally includes the following details:

• Serial number of the Letter of Authority
• Name and address of the Authorised Testing Station
• Validity period of the authorisation (New/Renewal)
• Signature and seal of the registering authority

How to Download Form 39?

You can download the format of Form 39 from the Parivahan Sewa by following these steps:

• Step 1: Open the Parivahan Sewa portal.
• Step 2: Go to the 'Informational Services' tab and click on the ‘Downloadable Forms’ option.
• Step 3: Search for Form 39 in the list of forms. 
• Step 4: Tap on the 'Form 39' link to download it.

How to Fill Form 39?

Here's how Form 39 is filled out:

• Step 1: The Letter of Authority number and date are assigned by the registering authority.
• Step 2: Details of the authorised testing station, including name and address, are recorded.
• Step 3: The validity period of the Letter of Authority (new or renewal) is specified.
• Step 4: The registering authority signs and seals the form to complete the issuance.

Why is Form 39 Important?

To understand the importance of Form 39, go through the pointers below:

• Ensures Approval for Certified Testing Centres Only: The registering authorities grant the Letter of Authority through Form 39 only to specific testing stations that meet the mandatory regulations. This ensures the safety of transport vehicles plying on the roads.
• Ensures Accurate Vehicle Inspection: Only qualified stations with proper equipment are issued a Letter of Authority via Form 39 by the authorities. As a result, the authorised testing centres will only issue fitness certificates after thorough inspections of the transport vehicles, ensuring reliable results.
• Improves Road Safety: Due to proper testing and identification of mechanical issues, transport vehicles that do not comply with the prescribed regulations will not be issued a fitness certificate. This helps to improve road safety and reduce the risk of accidents.
• Maintains Standardised Testing Process: Form 39 helps to ensure uniform inspection procedures are followed across all authorised testing stations. By using standard testing and vehicle inspection procedures, the testing centres can issue reliable fitness certificates to transport vehicles.

Common Reasons for Rejection of Form 39

Sometimes, the registering authority may refuse to grant the Letter of Authority. The rejection usually happens due to the reasons listed here:

• Inadequate Infrastructure or Equipment: If the vehicle testing centre lacks the required tools, machines, or equipment, the application may be rejected. It is crucial for the testing centre to have adequate infrastructure to conduct accurate vehicle inspections of transport vehicles.
  
  
• Discrepancy Between Documents and the Actual Infrastructure: If the information provided in the form differs from the facilities available at the testing station, the authorities may not issue Form 39. This is a serious concern, as it raises questions about the application's credibility and trustworthiness.
• Pending Legal Issues or Unpaid Fines: If the applicant has unpaid penalties or pending legal issues, authorities may reject the Letter of Authority. To prevent this scenario, the applicant must settle all outstanding penalties and resolve legal disputes prior to applying for a Letter of Authority.
• Missing Supporting Documents: Submitting incomplete or incorrect paperwork can lead to the rejection of Form 39. The applicant needs to double-check the form to ensure all necessary documents are included before handing it over to the registering authority.
• Non-compliance with Government Regulations: If the testing station fails to comply with the Central Motor Vehicles Rules, 1989, the application may be rejected.