Form 42 – Application for Registration of a Motor Vehicle By or on Behalf of Diplomatic/Consular Officer

What is Form 42?

Form 42 is an application form used by the diplomatic officer or consular personnel to get a vehicle registration certificate. This form is submitted to the Regional Transport Office (RTO) as part of the vehicle's registration process. It includes details of the vehicle & the diplomatic officer along with necessary supporting documents. Form 42 helps the authorities efficiently process and approve special registration marks under diplomatic provisions.

Who Submits Form 42?

Form 42 is submitted by or on behalf of the consular or diplomatic officer to apply for motor vehicle registration. The form is typically filled out by the diplomatic applicant and forwarded to the RTO. The registering authority or RTO then verifies the vehicle and owner details included in the form and processes the registration.

What is the Difference between Form 20 and Form 42?

Although both Form 20 and Form 42 are linked with the registration of a motor vehicle, they serve different purposes. Have a look at the table below to understand the differences between these two RTO forms:

What Details are Included in Form 42?

Form 42 includes the following important details:

• Registering authority details
• Name, designation, and address of the diplomatic officer/consular officer
• Age of the person to be registered as the owner of the vehicle
• Mobile number of the person to be registered as the owner of the vehicle
• Name and address of the person from whom the vehicle was purchased/name of the port through which the vehicle was imported/name of the person/company from whose bonded stocks the vehicle was purchased
• The country from which the vehicle was imported
• Class of vehicle
• Type of vehicle
• Maker's name
• Year of manufacture
• Number of cylinders
• Horsepower
• Maker's classification/wheelbase
• Chassis number
• Engine number/motor number (battery-operated vehicles)
• Seating, standing, and sleeping capacity
• Unladen weight of the vehicle
• Particulars of previous registration and registration number (if any)
• Self-declaration that the vehicle has not been registered in any other Indian state
• Colour of the vehicle (body, wings, front end, etc.)
• Number, description, and size of tyres
• Maximum laden and axle weight
• Signature of the applicant
• Attestation by the Ministry of External Affairs (Protocol Division) or the Office of the Chief Secretary of the State Government, including the designation, place, date, and signature of the officer

How to Download Form 42?

You can easily download RTO forms from the Pairvahan Sewa website. Use these steps to download Form 42 online:

• Step 1: Visit the Parivahan Sewa portal.
• Step 2: Click on ‘Downloadable Forms’ under the 'Informational Services' tab.
• Step 3: From the list of forms displayed on the screen, tap on 'Form 42'.
• Step 4: Download the form.

How to Fill Form 42?

Form 42 is filled out on behalf of or by the diplomatic officer using the following steps:

• Step 1: Address the form to the concerned registering authority.
• Step 2: Provide the name, designation, and address of the diplomatic officer/consular officer/station of the diplomatic mission/consular office or post.
• Step 3: Mention the applicant's age (person to be registered owner of the vehicle) and mobile number.
• Step 4: Give the name and address of the person from whom the vehicle was purchased/name of the port through which the vehicle was imported/name of the person/company from whose bonded stocks the vehicle was purchased.
• Step 5: Include vehicle details such as the country of import, vehicle class, vehicle type, manufacturer's name, year of manufacture, number of cylinders, and horsepower.
• Step 6: Provide additional vehicle details, including the manufacturer's classification/wheelbase, chassis number, engine number/motor number (for battery-operated vehicles), etc.
• Step 7: Give a self-declaration that the vehicle has not been registered in any other Indian state.
• Step 8: Verify the included details and sign the form.
• Step 9: Lastly, the form is attested by the Ministry of External Affairs (Protocol Division)/the Office of the Chief Secretary of the State Government.

Why is Form 42 Important?

Check out the reasons below that highlight the importance of Form 42:

• Supports Special Diplomatic Provisions: Diplomatic vehicles have to follow specific rules for getting a special vehicle registration certificate. This form ensures compliance with those rules and helps set these vehicles apart from regular ones.
• Special Registration Mark: Vehicles registered through this form get a unique registration mark. This makes them easily identifiable on the road.
• Ensures Registration of Diplomatic Cars: The form enables diplomatic officials to register their vehicles in India. This is vital for adhering to Indian traffic regulations.
• Aids Authorities in Maintaining Accurate Vehicle Records: Form 42 assists authorities in keeping precise records of vehicles used by foreign representatives, making them easily traceable.

Common Reasons for Rejection of Form 42

Sometimes, Form 42 may be rejected due to the reasons mentioned below:

• Missing Documents: The RTO might ask for supporting documents with Form 42 for verification purposes. If they are not attached, the application will be rejected.
• Wrong Vehicle Information: Any mistakes in the chassis number or vehicle specifications may lead to rejection. Every detail listed in the form must be precise and correspond with official documents.
• Partial Application: Absence of any information in the form can result in its rejection. Every field needs to be completely filled out.
• Invalid Diplomatic Credentials: If the applicant’s diplomatic status is not properly verified, the application may be rejected.
• Missing Signature: If the applicant or authorised person does not sign the form, it will not be accepted by the registering authority.